Privacy Policy
Effective Date: 07 January 2025
Who are we?
“We”, “us”, “our” or “Company” means Integr8 Consulting B.V., a company incorporated under Belgian law with company registration number BE0867.080.426, having its registered office at Fortweg 2, 2500 Lier, Belgium.
Flocks.digital is a registered trademark of Integr8 Consulting BV.
How and why will we process your data?
Through our public website - (www.)flocks.digital
Cookies
Please check our Cookie Policy for more information on how we use cookies.
Communication
Legal Bases = Legitimate Interest
Our public website contains a widget that allows you to contact us for general inquiries, to report a bug, share feedback,… You can also reach out to us directly via email, phone or another communication channel. We process this personal data to handle your contact request, but we have no control over any other personal data you may share with us over these communication channels. We kindly ask you not to share any personal information via these channels. This processing is based on your consent. Please note that you can withdraw your consent at any time. Such withdrawal will not affect the lawfulness of the processing carried out prior to the withdrawal of your consent.
☑ What personal data do we process?
Your name, email address and/or mobile phone number
Other data shared spontaneously during the communication
☑ How did we obtain this personal data?
Directly from you during the contact request and the communication related to it
☑ How long do we keep this personal data?
90 days
Through our App - app.flocks.digital
Registration
Legal Bases = Legitimate Interest
You need to create a personal account so we can identify and protect you and the data you post and share in our App against cybersecurity threats.
We require your mobile phone number:
- as a second factor for Multi Factor Authentication, in combination with your password.
- to verify you live in Belgium, as required by our Terms of Use (section 7), and to guarantee the quality of the network created by our App members.
☑ What personal data do we process?
Your name, email address, mobile phone number and password
☑ How did we obtain this personal data?
Directly from you when you created or edited your account in the App
☑ How long do we keep this personal data?
As long as your account is active. Your personal data and all other data linked to your account will be removed immediately from our operational systems by deleting your account and after 30 days from our backups.
Profile
Legal Bases = Consent
Your profile allows to augment the personal account information you provided during the registration process with additional information to increase your credibility towards other App users and flocks.digital representatives. The information on your profile, including your mobile phone number, can be used by others to contact you, but is only accessible to:
- flocks.digital representatives
- the creator of the Job Opportunities to which you applied
You don’t have to provide this additional information on your profile.
☑ What personal data do we process?
Your photo and LinkedIn Profile URL
☑ How did we obtain this personal data?
Directly from you when you edited your profile in the App
☑ How long do we keep this personal data?
As long as the consent is not withdrawn. You can withdraw your consent by removing the personal data from your account. Your personal data will be removed immediately from our operational systems and after 30 days from our backup.
Usage
Legal Bases = Legitimate Interest
We log usage data, to analyze the number of active users, popular pages and features.
☑ What personal data do we process?
We use log-ins, device information and internet protocol (“IP”) addresses to identify you and log your use.
☑ How did we obtain this personal data?
When you authenticate, load a page or perform an action in the app.
☑ How long do we keep this personal data?
2 months
Posting and uploading other content
Legal Bases = Consent
You may post or upload content in the App that includes personal information about you outside of what has been described in previous paragraphs (as part of Elevator Pitches, Job Opportunities,…). You don’t have to include or upload personal data in this type of content.
☑ What personal data do we process?
Only the personal data that may be included in the content explicitly provided by you.
☑ How did we obtain this personal data?
Directly from you when you posted or uploaded the content in the App
☑ How long do we keep this personal data?
As long as the consent is not withdrawn. You can withdraw your consent by removing the personal data from the content you posted or uploaded. Your personal data will be removed immediately from our operational systems and after 30 days from our backup.
Sharing personal data with third parties
We may share your personal data collected from or about you as described in this Privacy Policy to the following types of third parties and for the following purposes:
Affiliated or associated Companies: We may share your information with our affiliated or associated companies, who may use personal data for any of the purposes disclosed in or consistent with the terms of this Privacy Policy.
Service Providers: We may share your information with our service providers who assist us by performing core services (such as hosting, data storage, security, surveys, marketing, email and other communication services) related to the operation of the public website, App and Company in general.
Transactions: in the context of a reorganization, restructuring, merger, sale, or other transfer of business assets, we may share data (including personal data) with third parties. We share the information you provide, automatically collected information, and information from others with these third parties to the extent necessary to enable them to provide their services or support. Any successor may use your information for the same purposes set forth in this Privacy Policy.
Legal: we may be required to provide access to your data or share your data: (a) due to a legal requirement or obligation (b) to defend our or your rights (c) respond to claims (d) if it proves necessary in the context of your vital interest (e) enforce compliance with our Terms of Use or other contracts. This may involve authorities, government agencies, and/or other third parties.
Your personal data is stored and processed in the European Economic Area (“EEA”). In any case, we will not simply transfer your personal data to third parties outside the EEA. Should international transfers nevertheless take place, we will ensure that such transfers are in accordance with the GDPR (including through the presence of an adequacy decision in the country of destination or the conclusion of standard contractual clauses and additional measures where applicable, etc.).
Retention of personal data
We do not retain your personal data longer than strictly necessary to achieve the purposes for which the data was collected or as required by legal obligations imposed on us. The specific retention periods for your personal data may vary depending on the nature of the data and the purposes for which they are processed.
For the specific retention period, we refer to the “How long do we keep this personal data?” details in the “How and why will we process your data?” section.
Security
We implement technical and organizational measures to safeguard the confidentiality, integrity, and availability of information, protecting it from loss, misuse, unauthorized access, and other threats.
We continuously update and evaluate our security measures to stay effective against evolving threats and technological advancements.
Your personal data rights and controls
We want you to maintain control over the processing of your personal data. In the table below you will find more information about the different rights you have regarding the processing of your personal data.
| Your right to | How? | |
|---|---|---|
| Be informed | Be informed of the personal data we process about you and how we process it. | We inform you through this Privacy Policy or by answering your specific questions and requests when you contact us |
| Access | Request access to any personal data we process in relation to you. | Please contact us for a copy of your personal data and we will send it to you digitally. |
| Rectification | Request that we correct or supplement your personal data where it’s inaccurate or incomplete. | You can edit your profile in the App. Contact us to update any other personal data. |
| Erasure (“Right to be forgotten”) | Request that we erase certain of your personal data, where it is no longer necessary for the purposes of this privacy statement. In certain circumstances, we are required by law to retain certain personal data in which case we cannot fulfill this request. | You can erase your personal data from the App by deleting your profile in the App. This will also erase all other data you created in the App. Contact us to erase any other personal data. |
| Restriction of Processing | In some cases, request that we stop processing all or some of your personal data. This means that your personal data may only be stored by us and processed by us only for limited purposes. This right applies if one of the following situations occurs:
In addition to our right to store your personal data, we may still process it, but only:
You will be informed before we lift the restriction on the processing of your personal data. | Contact us to restrict the processing of your personal data. |
| Data Portability | Request a copy of your personal data in an electronic format and/or transmit it to another data controller. This applies when we process your personal data on the legal bases of consent or performance of contract. | See “Access” above. |
| Object | Object to us processing your personal data on the legal basis of legitimate interests, typically for purposes of direct marketing. | Please contact us to exercise your right to object. |
| Withdrawal of consent | Withdraw your consent to us collecting or using your personal data, where we process your personal data based on a consent we have obtained from you. | Apply the relevant control where applicable or contact us. |
| Not be subject to automated decision making | Not be subject to a decision based solely on automated decision making (decisions without human involvement), including profiling, where the decision would have a legal effect on you or produce a similarly significant effect. | We do not carry out this type of automated decision making |
| Lodge a complaint | You are of the opinion that we are not in compliance with the relevant data protection laws | We attach great importance to our mutual relationship and therefore request that you always contact us first so that we can try to solve your complaint. When you do not reach a solution with us, you are always entitled to file a complaint with the Belgian Data Protection Authority. |
The first request via one of our contact channels will be provided to you free of charge, but in case of repeated requests we reserve the right to charge a reasonable fee.
Changes to this Privacy Policy
We may change or update this Privacy Policy occasionally. The effective date of this privacy policy can be found at the top of this page. It replaces all previous disclosures we may have provided about our personal data processing practices. We encourage you to periodically review this privacy policy in order to understand how we are protecting your personal data.
How to contact us
Contact us at dpo@flocks.digital to execute any of the rights above or for any information related to this Privacy Policy.